Myna
Setup Guide

Getting Started with Myna

You'll be recording and transcribing meetings in under five minutes. Follow these steps to get set up — most are optional, so go at your own pace.

1. Install 2. Record 3. Transcript 4. AI Summaries 5. Better Model 6. Calendar 7. Auto-Record
1

Download & Install

One installer, no account, under two minutes.

  1. a. Join the Myna beta to get access. Once accepted, download the installer and run it. No admin rights required — it installs to your user folder.
  2. b. Follow the on-screen prompts. The whole process takes about 30 seconds.
  3. c. Myna opens automatically after installation. Your 14-day full-feature trial starts now — no credit card needed.
Myna Dashboard after installation
After installation, Myna opens to the Dashboard — your home base for recordings and upcoming meetings.
2

Your First Recording

One click to start. Everything is captured locally.

  1. a. Click the gold Record button on the Dashboard, or simply join a meeting — Myna can detect meeting apps like Zoom, Teams, and Google Meet automatically.
  2. b. The main window minimises and you get a floating recording bar at the top of your screen. It stays out of your way while showing recording status and duration.
  3. c. Click Stop when you're done. Transcription starts automatically during your trial — you'll see a progress indicator in the Library sidebar.
Floating recording bar during a call
The floating recording bar stays visible while you work. Click Stop when your meeting ends.
What gets captured? Myna records both your microphone and system audio (what you hear) as separate tracks. This works with any app that produces sound — no special integrations needed.
3

Review Your Transcript

Read through what was said, with speaker labels and timestamps.

  1. a. Click any recording in the Library sidebar on the left. The playback view opens with your transcript below the audio player.
  2. b. The transcript shows speaker labels — You (microphone) and Remote (system audio) — so you can tell who said what.
  3. c. Click any timestamp to jump directly to that point in the audio. Great for re-listening to a specific part of the conversation.
Transcript view with speaker labels and timestamps
Click any timestamp to jump to that moment in the recording. Speaker labels help you follow the conversation.
4

Set Up AI Summaries

Optional

Generate meeting summaries and action items using a free, local AI engine.

What is Ollama?

Ollama is a free, open-source AI engine that runs entirely on your computer. It powers Myna's summary and action item features. Because Ollama runs locally, your transcripts never leave your device — not even for AI processing.

Setting up Ollama (5 minutes)

  1. a.
    Download Ollama from the official website:
    ollama.com/download
  2. b. Run the Ollama installer. It's a standard Windows installer — just click through the prompts. Ollama runs quietly in the background once installed.
  3. c.
    Open a terminal (press Win + R, type cmd, press Enter) and run this command to download an AI model:
    Terminal 
    ollama pull llama3.1:8b

    This downloads the Llama 3.1 8B model (~4.7 GB). It only needs to download once. The download may take a few minutes depending on your internet connection.

  4. d. That's it. Ollama runs in the background automatically. You don't need to open it or configure anything else.

Using summaries in Myna

Once Ollama is running, open any transcribed recording in Myna and click the "Summarise" button. Myna will generate a meeting summary and extract action items — all processed locally on your machine.

Ollama detected in Myna settings
Myna detects Ollama and available models automatically.
AI-generated meeting summary
A generated summary with key points and action items.

Troubleshooting

"Ollama not detected"

Make sure Ollama is running — look for the Ollama icon in your system tray (bottom-right of your screen). If it's not there, open Ollama from the Start menu. You can verify it's working by opening a terminal and running:

ollama list

You should see llama3.1:8b (or whichever model you downloaded) in the list.

Summaries are slow or your PC struggles?

Try a smaller, faster model instead:

ollama pull phi3:mini

Phi-3 Mini is only ~2.3 GB and runs well on most machines. Myna will detect and use it automatically.

5

Upgrade Your Transcription Model

Optional

Get significantly more accurate transcriptions with a larger model.

Myna ships with the base transcription model, which is fast and works well for clear audio. For noticeably better accuracy — especially with accents, technical jargon, or overlapping speech — upgrade to the large-v3-turbo model.

  1. a. Open Settings (gear icon) and go to Transcription.
  2. b. Click Download large-v3-turbo. The download is approximately 1.5 GB.
  3. c. If your C: drive is low on space, you can choose a different storage location for models — Myna lets you pick any drive.
Transcription model settings
Download the large-v3-turbo model from Settings for better transcription accuracy.
6

Connect Your Calendar

Optional

See upcoming meetings on your Dashboard and let Myna name recordings automatically.

  1. a. Open Settings and go to Calendar Integration.
  2. b. Connect Google Calendar and/or Microsoft 365. You'll be taken through a standard sign-in flow.
  3. c. Your upcoming meetings now appear on the Dashboard. When a meeting starts, Myna can match the recording to the calendar event automatically.
Calendar integration settings
Connect your calendar to see upcoming meetings and auto-name recordings.
Privacy note: Myna only reads your calendar — it cannot create, modify, or delete events. Calendar data is cached locally and never sent anywhere else.
7

Enable Auto-Record

Optional

Never forget to hit record again.

  1. a. Open Settings and go to Meeting Detection.
  2. b. Toggle Auto-record on.
  3. c. Choose which apps to monitor — Zoom, Microsoft Teams, Google Meet, Webex, Slack, or all of them.

When Myna detects one of your selected apps starting a meeting, recording begins automatically. You'll still see the floating recording bar and can stop at any time.

Pro Tips

A few things that are handy to know.

Myna lives in your system tray

Closing the window doesn't quit Myna — it keeps running in the system tray (bottom-right corner). Right-click the tray icon for quick access to start/stop recording.

Your files are yours

All recordings are saved to Documents/Myna as standard M4A audio files and JSON transcripts. Open them with any media player or text editor — no lock-in.

Keyboard shortcut

Use the system tray menu to start and stop recording quickly without opening the main window. Perfect for when you're already in a call.

Need Help?

Can't find what you're looking for? We're here to help.

FAQ
Common questions answered
Help Centre
support.meetmyna.com
Email Us
support@meetmyna.com